How to Backup Gmail Account Before Deleting? – Complete Guide

Shaks George ~ Published: October 13th, 2025 ~ Backup ~ 5 Minutes Reading

You want to delete your Gmail account? And searching for a solution to backup gmail account before deleting? You got this. In this blog, we will go through all possible ways on how to backup Gmail account before deleting, including a free manual method as well as a professional method that will make your task easy.

Overview

Before the backup process, it’s essential to know what data is at stake and how to secure the data. Gmail stores a wide range of personal and professional details, such as emails, attachments, contacts, and much more. Once it is deleted, the user cannot recover it. That’s why taking a backup of Gmail account before deleting is important. There are several methods to backup gmail account before deleting:

Using the Google Takeout
Using In-Built options
Using Professional Tool

In the sections below, we will explore all methods in detail and also cover the general reasons.

Why You Should Backup Gmail Account Before Deleting?

Before going straight to solutions, let us know why creating backup is important.

Data Recovery: Once the Gmail account is deleted, you can no longer access your Gmail data. A backup can save your entire Gmail data, which can be accessed later.
Work continuity: For professionals and business organisations, losing email can affect the workflow and business deals.
Migration to another email platform: Some of the time user plans to move their gmail data to another email platform, such as Outlook, Thunderbird, or more.

Method 1: Using Google Takeout to Backup Gmail Account Before Deleting

You can use this method to backup Gmail account before deleting it. Follow the following steps to backup the Gmail data.

Firstly, go to Google Takeout.
Then, log in to your Gmail account.
After that, click on the “Deselect All” option.
Now, check the data you want and click on “next step”.
Next, select the “Frequency”
Further, choose the file type and size accordingly.
Lastly, click on the “Create Export” option.

Method 2: Download Method Option

This is a built-in option provided by Gmail. Using this approach, you can save Gmail Emails as an EML file format. Let us move forward to know the steps to backup Gmail account before deleting.

Firstly, log in to your Gmail account. (if not)
Then, open the required Gmail email.
After that, click on the three dots.
Now, choose the “Download message” option.
Further, select the destination.
Lastly, click on save button.

Note: The saved file is in the EML format, and users need to repeat the process to save the email file.

Method 3: Using Print Option

Using this method, users can save Gmail email as PDF, which can be easily accessed. This is an in-built feature provided by Gmail. Go through the steps below:

Firstly, log in to your Gmail account.
Then, open the email you want to save as PDF.
Now, click on the three dots.
After that, choose the “Print” option.
Then, choose the save as PDF option.
Further, select the specific location to save.
Lastly, click on save button.
Repeat the process to backup Gmail emails before deleting.

Method 4: Professional Tool to backup Gmail email before deleting

Users who are looking for a faster, seamless, and reliable solution to backup Gmail email before deleting. The Corbett Gmail Backup Tool is the ideal solution. This is a user-friendly solution that is compatible for both beginners and experts. This automated tool allows users to backup selective data. The tool has multiple features that make the process effortless. Some of them are listed below:

Download Now Purchase Now

Key features:

Complete account backup: This robust tool can backup the complete data in just a few taps.
Multiple file formats: It offers multiple formats such as PST, PDF, EML, MBOX, MSG, and many more.
Supports bulk account backup: Using this automated tool, users can backup the entire data at once.
Selective backup option: This software offers a selective backup option for users.
Maintains folder hierarchy: The tool maintains the folder structure throughout the process.
Easy-to-use interface: It is an all-in-one solution developed with a user-friendly interface.

Steps to Backup Gmail Email Before Deleting

Firstly, download and launch the software.
Then, choose Open >> Email Accounts >> Add Accounts.
After that, add your Gmail credentials.
Now, tap export and choose the option in which you want to backup the data.
Lastly, select the destination location and click save.

Conclusion

Before you delete your gmail account, it’s essential to backup Gmail account data to secure it. Manual methods, such as Google Takeout, the built-in option, come with several limitations that make the process slow.

For a faster and reliable process, the professional tool is the best option to backup Gmail email before deleting. Moreover, by using this complete guide, you can easily backup your gmail data and ensure that no important email data is left.