How to Clear Up Gmail Storage? – Complete Guide

Are you running out of space in Gmail and wondering how to clear up Gmail storage without losing important emails and attachments? Gmail offers 15 GB free storage that is shared across Google Drive, photos, and Gmail itself. Once this storage is full, you can no longer receive or send the email that can be frustrated. Many users search for the best way to free up Gmail space without any hassle. In this guide, we will explore multiple manual solutions and an advanced professional method to manage storage space without risking data loss.

Overview

Google provides every gmail user with 15 GB of free storage space, which is shared among Gmail, Google Drive, and Google Photos. When this quota fills up due to excessive email conversations with attachments and spam or other large data items, the user is no longer allowed to share or receive emails, which affects the communication and the workflow.

Many professionals and organisations rely on Gmail. Moreover, maintaining sufficient space and storage is important. Knowing how to clear up Gmail storage can save storage space and ensure a smooth process. There are several built-in ways to manage and delete unwanted gmail data, but users need a more reliable and professional method to clear up Gmail storage. Let’s begin by knowing the reasons.

Why is your Gmail Storage Running Out of Space?

There can be several reasons “why your Gmail is running out of space”, especially if you are a regular user of Gmail, Google Drive, and Google Photos. Here are some main reasons why Google is running out of storage:

• Receiving multiple emails and attachments daily can cause your email account to run out of storage.
• Excessive emails in the inbox can quickly occupy the Google storage space, and even a few large files can fill your gmail quota.
• Spam and trash folders still consume storage until it is permanently deleted from the folders.
• Emails containing large attachments, such as photos, PDFs, Excel files, or more, can also take up a lot of space in Gmail.
• Gmail storage is also shared with Google Drive. If you store large documents like presentations or back-ups, they can fill up your Gmail quota.
• Hidden files and draft unsent files, and hidden metadata can also contribute to storage usage.

How to Clear Up Gmail Storage Manually?

Google provides save options to free Gmail space manually. Let us explore a step-by-step:

Method 1: Delete Emails with Attachments

Even after deleting the emails in batches, you may notice that your storage is still not clear. Hence, you can use this method to delete emails with attachments that help to free up gmail space. Step to be followed:

1. Log in to your gmail account and go to the search panel.
2. Then, type the filename: MP3 or filename: images.
3. After that, there will be a list of emails with MP3 files that will be shown.
4. Lastly, delete the files to free up Gmail space.

Method 2: Using Google Takeout

Follow the steps below to free up Gmail space using Google Takeout.

1. Go to Google Takeout and log in to your gmail account.
2. Then, download your data and deselect all.
3. After that, select the Gmail emails and press the next button.
4. Further, choose the “send download link via email” option.
5. Later, pick the zip option from the various file type options.
6. Next, choose the size accordingly.
7. Then, click on the Create Archive tab.
8. Lastly, once the download process ends, check your emails and click on download to download Gmail emails to computer.

Drawbacks of the Manual Method:

• The manual method can be time-consuming in filtering and deleting thousands of emails at once can be a complex process.
• Using the above-mentioned methods, users have a risk of data loss or accidentally deleting important email data.
• Continuously doing the same task to clear up Gmail storage can be hectic for professional users.
• Users have limited control over Google as it does not provide any flexible, export, or selective deletion of Emails.
• Managing all the Google attributes, such as Gmail, Google Drive, and photos, can be confusing and create a complex task for users.

Steps to Use the Automated Tool

1. Firstly, install the software on your device.
   
2. Then, click Open, and press on Email Account >> Add Account.
   
3. Now, add your login details and tap Next.
   
4. After that, tap Export and then choose the relevant option from the list.
   
5. Lastly, choose the destination path, apply the advanced filters as per your requirements, and click Save.
   

Benefits of Using a Professional Tool to Clear Up Gmail Storage

• Using a professional tool saves users time and effort, and reduces the manual process workload to clear up Gmail storage.
• It prevents data loss, ensuring that no important email is lost during the backup process.
• This tool offers a backup option that exports the emails into several file formats and is also suitable for email clients such as Outlook, Thunderbird, and many more.
• The automated tool is suitable for both technical and non-technical users and helps to clear up Gmail storage effectively.
• It provides a free trial version to the users so that they can test its features and filters.
• This tool is compatible with all Windows operating systems with the use of friendly interface.
• Allow users to backup Gmail emails in bulk, preserving the metadata and email structure.

Conclusion

Both individual users and business users are experiencing the issue of running out of Gmail storage. Google offers multiple manual methods to clear up Gmail storage, but they are time-consuming and prone to human error. Manually deleting the Gmail emails, attachments, and email files is time-consuming and often results in data loss.

The better choice is to use an automatic tool that frees up space in Gmail while allowing you to safely backup your important data. This ensures uninterrupted Gmail services, safeguards against data loss, and keeps your account operating efficiently.

If you’re experiencing issues with Gmail storage limits, don’t wait until your inbox stops functioning. Take steps today to maintain important communication and efficiently free up Gmail storage.