How to Convert MSG to PDF Format? – Complete Tutorial

Shaks George ~ Modified: January 23rd, 2026 ~ Convert, How to ~ 7 Minutes Reading

Converting MSG files to PDF is a practical way to store, share, and secure Outlook emails. Whether you need to preserve important messages, create printable documents, or share emails without Outlook, this guide explains both manual and professional methods to convert MSG to PDF without losing data.

Overview

MSG file is a single email message file created and stored by Microsoft Outlook. It involves all the components of an email, such as the body content, sender information, recipient, date, subject, and even attachments. However, opening and sharing MSG files without Outlook is a challenging and can be difficult task for users, as MSG is not a globally supported file format.

Whereas, PDF (Portable Document Format) is a highly compatible, secure, and printable file format that can be opened, viewed, and shared on any device. Converting MSG files to PDF format allows users to easily access their email data or even print, share, or save their emails while maintaining their original file structure and text formatting. Therefore, let us know more about these files and techniques to convert MSG files to PDF file.

Why Convert MSG files to PDF file?

Converting MSG files to PDF offers several advantages. Below are some key benefits of converting MSG files to PDF. All these advantages you will get if you want to convert MSG Files to PDF.

Portable Document Format, or PDF, is a safe and secure file type that is simple to distribute and save.
The Outlook program is the only way to open and view MSG files. It is not necessary to install any additional software to open PDF files.
In addition, all data contained in the MSG file is securely stored in PDF with full data quality management.

Now that we have cleared how the MSG to PDF conversion benefits users, let’s learn how to convert MSG to PDF with attachments immediately.

Manual approaches to convert MSG to PDF

The manual approach in this method is dependent upon the demands of the user. Any of the approaches that work best for your situation can be chosen. Here, we’ll go through the two best methods for using Outlook to convert MSG files to PDF files.

Export MSG Files to PDF Using MS Outlook and Word

Follow the steps below to save MSG emails as PDF using Microsoft Outlook:

Open your MSG file in Outlook and click File option.
Choose Save As and select a location on your system.
Now, select HTML (.html) format from drop-down and click Save.
After that, open saved HTML file in MS Word.
Go to File → Save As and choose PDF as saving format.
Enter a file name, select destination, and click Save to convert MSG file into PDF.

Convert MSG to PDF using MS Outlook

First, check MSG files open in Outlook. If they are not available, drag and drop MSG files into Outlook.

Launch Outlook and open MSG file that you want to convert.
Click File and select Print option.
Choose Microsoft Print to PDF as the printer and click Print.
Select the location where you want to save PDF file.
Click Save to convert the MSG file to PDF along with attachments.

Limitations Associated with Manual Procedure

For users to open the MSG file, MS Outlook must be installed.
MSG file conversion to HTML file, followed by PDF file conversion.
Users must modify, organize, or move the data from MSG files in MS Word.
The text and image structure of files may break during conversion.
The procedure is time-consuming, lengthy, and complex.
Users can only execute the procedure in a single file, batch files are not suitable.

Use the Professional MSG to PDF Converter Tool

With this technique, you can effortlessly convert Outlook MSG files into PDF files without using Outlook or any other Outlook application by utilizing the Corbett MSG File Converter.

Download Now Purchase Now

The ability to bulk convert MSG files to PDF files without changing any file data is the finest feature of this program. Additionally, this tool is free from any email client dependency, thus, you can open MSG files without installing MS Outlook. With this program, you may open and examine Outlook MSG files in a variety of preview modes as well as convert MSG to other file formats, including EML, MBOX, PDF, HTML, and CSV.

Steps to Convert MSG to PDF Format in Bulk Mode

Launch the app after downloading it for free, then click the Open option to view the dropdown menu.
To add the files, click on the Email Data files, and then select MSG File from the list of available file types.
The MSG file is then uploaded into the tool’s preview screen by selecting one of the file or folder choices. also, preview the uploaded MSG files in the preview modes.
Press the Export button to change the MSG file’s format to PDF. Likewise, choose PDF as the preferred file type.
Once you have enabled the advanced settings as necessary, the program will open the PDF Export Options box, where you may start the process by clicking the Save button.
After the batch conversion of MSG to PDF is completed, the tool will provide you with an Open folder button to view the restaurant file.

Benefits of Using the Tool to Convert MSG Files to PDF File

Batch MSG to PDF Conversion: You may easily store your batch-converted Outlook MSG emails to PDF format by selecting the target location from the location option in the PDF Export Options.
Exclude MSG File Email Header: Using this tool, you may exclude the From, Sent, To, and Subject lines from MSG File emails. All of your MSG file headers might be deleted while you convert MSG to PDF.
Include MSG File Properties: You also have the choice to omit or include MSG file properties in the PDF file, which is a more sophisticated feature.
Display Page Numbers: During bulk conversion, this MSG to PDF Converter gives you a page number function. Additionally, if you wish to include page numbers in the converted .pdf files, you may enable this functionality.
Save Attachments in Folder: You may store MSG file attachments in a folder using the said option without affecting the attachment’s quality. The email attachments you get will be identical to those in the MSG file.

So There You Have It

The MSG File to PDF File Converter makes it easier and simpler to rapidly create safe PDF files from all types of bulk MSG files. Along with that, it integrates seamlessly with your Windows OS and has a minimal, straightforward interface. Other than that, it independently converts your data without needing Outlook or any other software. So, download the free demo version of the software to understand the function.

Frequently Asked Questions

Q1. What Software converts MSG files to PDF file?

Ans: The above-mentioned MSG Email Converter by CorbettSoftware performs the MSG to PDF conversion effortlessly. This tool is commonly used by technical professionals for MSG to PDF conversion.

Q2. How do you open a MSG file quickly?

Ans: Follow these instructions to quickly open and access your MSG file:

Right-click on the MSG file you wish to open
Click “Open with” and select the “MS Outlook” option.

Q3. Is this possible to convert multiple MSG files to PDF at the same time?

Ans. Yes, using Corbett MSG to PDF Converter, you can batch convert MSG files to PDF file format easily.

Q4. Are the email attachments preserved during the process?

Ans. Absolutely, if you are using the software that allows you to either embed attachments in PDF or save them separately, you can preserve your attachments. But if you are using a tool that does not allow it, you can lose your email attachments.

Q5. Is an Outlook installation necessary to convert MSG files to PDF file?

Ans. No, the tool works independently. Using this automated tool, you do not need to install Outlook on your device.