A Comprehensive Guide to Organize Hotmial Inbox

Too many emails in your inbox can be downright intimidating. Not only is it bad for your aesthetics, but increases the effort involved in managing your emails. For a lot of people, it can get very out of hand with messages piling up with unread emails, old threads and large attachments. If you have ever encountered the “hotmail says its full” notification, it is time to say stop. This article will provide ways on how to delete Hotmail emails in a way that does not lead to the inbox being annoying or too cluttered.

What is Hotmail Says Storage is Full?

It is a situation where your Hotmail inbox reaches its maximum storage limit. When it does, the program notifies you with Hotmail saying it’s full or Your Hotmail storage is almost full. Because of this many problems occur, for example.

• You no longer receive or send new emails.
• There is stark degradation of the performance of the application.
• You will no longer save new data.

Thus, it is crucial to reduce the storage as soon as possible. The best way is to delete Hotmail data from the inbox.

Why Clean Up Your Hotmail Inbox?

• Enhance Performance: A clean inbox runs faster and responds faster.
• Free up space: Removing old and unnecessary emails allows you to keep sending and receiving important messages.
• Improve Productivity: An organized inbox saves time spent searching for emails.
• Maintain Privacy: Outdated emails removal will reduce the risk of unauthorized parties accessing sensitive data.

How to Delete Emails from Hotmail?

To clean up your mailbox, there are many ways to do that. We will explore every possible option with clear steps.

Method 1. Delete Hotmail Emails Individually

1. In your Outlook.com, sign in to your Hotmail.
2. Go to the folder pane where Inbox, Sent and Drafts folders are.
3. Open each email and see if you need the message or not. Then, click on the delete button.
4. Repeat the above step to remove unwanted emails.

Note: This method is best for small-scale cleanup.

Method 2. Mass Delete Emails from Hotmail

1. Go to your Hotmail account and right-click the folder you want to remove.
2. From the dropdown menus, select Empty Folder.
3. Click yes to confirm the deletion and this way your entire folder will be deleted.

Method 3. Delete Hotmail Emails by Date

To clear emails from specific time periods:

1. In your Hotmail account, go to the search bar.
2. Now, in the field, type before:YYYY/MM/DD and after:YYYY/MM/DD.
3. The program displays the results, selects the emails and deletes them.

Method 4. Use Email Sweep Feature

1. Go to the Hotmail inbox and click on the emails which are sent by a specific person or category.
2. Select the Sweep option from the above toolbar.
3. Now, you have the option to delete all emails from the sender, keep only the latest, or move them to a specific folder.
4. Choose the option you desired and confirm it.

Method 5. Delete Hotmail Emails Using Filter Emails by Size

1. In the same search bar of Hotmail, enter size:large filter.
2. Those emails who have large attachments will be present in front of you.
3. Select the emails and delete them.

Method 6. Sort and Delete by Category

1. In your Hotmail inbox, click on Filter in the top toolbar.
2. Sort emails by categories like “Unread”, “Flagged”, or “With Attachments”
3. Select unwanted emails in the sorted list.
4. Click Delete to remove them.

Method 7. Archive Unnecessary Emails

Instead of deleting, archive old emails to reduce clutter:

1. Select the emails you want to archive.
2. Press the Archive button at the top of the screen.
3. By doing this, all your data will then move to the different folder.

Method 8. Use Advanced Rules to Automate Cleanup

1. First, sign in to your Hotmail account.
2. Then, go to Settings and click on View All Outlook Settings.
3. Select the Mail option, then Rules button to create rules.
4. Write down the rules to move or delete specific emails. This way the email that matches the condition will automatically be removed.

Limitations of Manual Methods

• Time-Consuming process: If you have a number of emails in your inbox, it will be difficult to remove all of them one by one.
• Temporary Deletion: When you first delete an item, it will be stored in the deleted folder. Then, after 15 or 30 days your data will permanently data. So, the problem still has not been solved.
• No Advanced Options: In the manual methods you have to first set the conditions, then you can delete the specific emails. This will also take time to remove selective data.
• Risk of Data Loss: There is risk of accidentally deleting your emails during the process.

Key Features of the Software:

• Bulk Email Deletion: Whether you have 1000 or 1 million emails, this software easily exports bulk emails without any issue.
• Backup Emails Before Deletion: If you want your data in different email files. You can do this by using the export options offered by the tool. Here, you will be able to save your data in PDF, PST, EML, etc.
• Selective Filters: For a selective back, we added advanced search filters. Which you can use to sort out your emails and download specific emails.
• Delete After Download: It provides a Delete after downloads which help you to automatically remove your emails once you have taken the backup.
• User-Friendly Interface: The interface of the software is simple and easy to navigate. Therefore, a non-technical is able to export their data easily.

Inbox Hygiene Tips for Hotmail Users

• Unsubscribe from Unnecessary Emails: To stop the storage of Hotmail mailbox from full, unsubscribe to unwanted newsletter.
• Set Email Rules: You can set filters where if an email fulfill described rules, it will sort out to another folder or delete it.
• Delete Large Attachments: Those emails who have large attachments. Either download it on your computer or delete it.
• Archive Emails: Frequently archiving your emails help you to save your important emails and also maintain your primary storage space.

Conclusion

There is no need to fear your Hotmail inbox management. The manual methods can work for a small-scale cleanup, but the software will provide a more comprehensive solution to manage the large-scale cleaning process efficiently. Try it today and get an inbox with minimum effort that’s clutter-free.