How to Export Outlook Emails to CSV with Entire Data?

Looking for a solution to convert PST files to CSV format? You’re at the right place. In this article, we will explore the top solutions to export Outlook emails to CSV. We have drafted this technical write-up to share the top two manual and automated solutions to resolve your query. So, let us begin.

PST (Personal Storage Table) is one of the proprietary formats of MS Outlook. A PST file contains Outlook items like emails, contacts, calendars, notes, tasks, etc. On the other hand, the Comma-Separated Values is a document file format that stores its data in tabular format. Services like Google Contacts and Outlook support using the CSV file format. Along with that, it is generated in Excel Sheets and Google Sheets.

Prime Reasons to Export Outlook Emails to CSV

• Efficient Data Analysis: PST is an email format, whereas CSV is a document format. Thus, converting PST files to CSV aids in better management and analysis of data.
• Platform Independence: PST is a proprietary format of MS Outlook, due to this, a PST file cannot be accessed without its native application.
• Management and Editing in Bulk: With CSV file format, users get numerous advanced options for bulk managing and editing data in rows/columns. In comparison, editing data in a CSV file is always advantageous.
• Data Migration: Exporting Outlook emails to CSV format allows an easy and efficient data migration that is platform-independent.
• Easy Sharing and Legal Compliance: CSV file format is easier for sharing options as well as legal compliance in comparison to the PST format.

Now that we are aware of the prime reasons to convert and export your Outlook PST emails to the CSV format, let’s move further in the blog and take a look at the solutions to accomplish the task.

Manual Approach to Export Outlook emails to CSV With Outlook

1. Firstly, launch MS Outlook on your system and click on the file option.
   
2. After that, Click on Open & Export >> Import/Export.
   
3. Then, select the “Export to a File” option from the list and click on “Next”.
   
4. Afterward, choose the “Comma Separated Values” option.
   
5. Upon doing so, select the PST contacts folder that you wish to export to CSV. In this step, you can only select one contact folder at a time. Thus, you will have to repeat the above-mentioned steps for multiple folders.
   
6. Next, click on “Browse” to select the destination path to save the resultant files.
   
7. Finally, click on the “Finish” button to start the PST file to CSV conversion process.
   

This is the step-by-step tutorial to accomplish the task with the manual approach. Unfortunately, this solution is overridden with a plethora of limitations and drawbacks. Let’s have a look at them in the following segment.

Drawbacks Associated With the Manual Approach

The manual method is completely free of cost, however, houses several limitations that make it an unappealing choice for users to convert their Outlook PST emails to CSV format.

• The manual solution involves a lot of steps which makes it lengthy and tiresome. Along with that, the process becomes quite complicated to perform for users.
• Using the solution, users can only convert one Outlook email to CSV format. Consequently, if you have multiple PST files to convert, you will have to repeat the process.
• Since the solution is manual in nature, it is prone to human error and this increases the chances of data corruption, or worse, data loss. To accomplish better results, users must possess appropriate technical insights.

All these drawbacks hinder the manual solution from satisfying users with the execution and the results. For a reliable and hassle-free approach, continue to the next segment of this article.

Steps to Convert Outlook PST to CSV Format Without Outlook

1. Download and launch the PST to CSV Converter on your Windows OS machine. Click on the Open button.
   
2. Next, select Email Data Files >> Outlook PST Files >> Choose from a folder, from the dropdown list.
   
3. Upon doing so, the software will upload and display your Outlook emails. Preview your uploaded data in the dedicated preview panel of the software.
   
4. Select the “Advanced Search Settings” >> check the box beside the “email” option >> provide the desired “to” and “from” timestamps in the date filter.
   
5. Once the tool filters out the results, click on the “Export” button and select the “CSV” option from the dropdown list.
   
6. At last, apply the preferred advanced options and click on the “Save” button.
   

This is the step-by-step tutorial on exporting PST files as CSV using the expert-recommended utility. In the following segment, we have shared a few features of this astonishing utility as well so you can see why this tool is an expert-favorite.

So There You Have It

In this article, we discussed the top solutions on how to export Outlook emails to CSV. We shared both a manual solution and an automated solution to accomplish the task. Unfortunately, the manual solution comes with a plethora of limitations. Thus, technical professionals recommend users go for the above-recommended PST to CSV converter for smooth and reliable results.

Frequently Asked Questions

Q1: Can I export Outlook Emails to CSV with all data?
Ans: Yes, you can export Outlook Email data to CSV. Follow the following steps:

1. Firstly, launch MS Outlook on your device.
2. Then, click on File >> Open & Export >> Import/Export.
3. Now, select the “Export to a File” option.
4. After that, choose the “Comma Separated Values” option.
5. Then, select the folder that you wish to export to CSV.
6. Next, click on “Browse” to select the destination path to save the resultant files.
7. Finally, click on the “Finish” button.

Q2: Can I export emails to CSV directly from New Outlook?
Ans: No, using the manual method user cannot export emails to CSV directly, as the Import/Export wizard is available in classic Outlook only.

Q3: Which fields does a CSV file include?
Ans: A CSV file includes common fields such as From, To, CC, BCC, Subjects, Received/Sent, and more email attributes. It may also include some properties, such as Internet Message ID and more, that require macros or converters to expose.

Blog Recommendations:

• How to Convert PST to ICS? Complete Guide