How to Save Outlook 365 Emails to Hard Drive?

If you want to save Outlook 365 emails to hard drive, there are two reliable methods available: first is built-in Export option in Outlook and another is a professional backup tool. In this guide, we explain both methods step-by-step, including their limitations and advantages.

Outlook 365 is a product of Microsoft 365 Suite. The Outlook 365 is a cloud-based platform, that allows you to access all your Outlook emails stored on the cloud as well. Therefore, it is essential to archive Outlook 365 emails to hard drive of your computer.

According to technical experts, users must save their emails in offline mode as well. This ensures safety of the data from any cyberattack. Moreover, if you suffer a cyberattack, an offline backup helps in recovering lost data quickly.  Thus, in this blog, we are going to share both a manual method as well as an automated solution. So, without any delay, let’s start with the automated solution first.

Steps to Save Outlook 365 Emails to Hard Drive

1. Download and run the software on Windows.
2. Click on Open >> Email Account >> Add Outlook 365 Account.
   
3. The software will scan & list the data in the preview panel.
   
4. Now, click on Export & select the required saving option.
   
5. Lastly, click Save to archive Outlook 365 emails to hard drive.
   

Fascinating Features of The Tool

• Allows proficient and effortless bulk migration of your email folders.
• Migrates attachments and other attributes of emails as well.
• Ensures that the integrity of your data stays intact.
• Provides several advanced filters to migrate selective data/emails.
• Has an interactive UI, appreciated by both technical and novice users.
• Proficiently works on Windows 11, 10, 8, 7 and all other versions.

So as you see, these extraordinary features are rare to find in a tool like this. But this above-mentioned tool is a rare find as well, let’s see the steps now.

Manual Approach to Save Outlook 365 Web Emails to Hard Drive

For the manual technique, we are going to use the Import Export Wizard in the Outlook application. This is an in-built feature of Outlook with which you can easily import or export your data in Outlook-supported format/s. Below are the instructions regarding the method.

Steps to Manually Save Outlook 365 Emails to Hard Drive

1. Configure your O365 account in your Outlook desktop application
2. Go to File >> Open & Export >> Import and Export
3. Select Export to a File >> Outlook Data File (.pst)
4. Select the folders that you want to save emails from. You can check the box for Include Subfolders if you require
5. Select your preferred location to save the resultant files
6. At last, click the Finish button

Limitations of Manual Method

• It is a complex method to understand as it involves configuration also
• Requires an email client like Outlook to access exported file.
• Moreover, you will only be able to view the emails when you have internet connection.
• It takes a lot of time and is not suitable for large data sets.

All these drawbacks hinder the efficiency and performance of this method to provide a hassle-free experience to the users.

Conclusion

In this above article, we discussed two different solutions to save Outlook 365 emails to hard drive. We shared both a manual solution and an automated one. However, a manual method is always prone to data loss and thus shouldn’t be trusted in matters involving data backup or transfer. Hence, experts recommend using a professional solution in place of that. Automated solution keeps your data safe and secure. It also allows users to test software performance. A demo version is also available, so before making a purchase decision.