Home » Blog » Export » How to Convert Postbox Emails to PDF Format? – Expert Guide [2024]

How to Convert Postbox Emails to PDF Format? – Expert Guide [2024]

Shaks George ~ Modified: November 5th, 2024 ~ Export ~ 4 Minutes Reading

Looking to keep your Postbox emails accessible and easy to share? Converting emails from Postbox to PDF is the answer. In this guide, you’ll learn the step-by-step process to convert Postbox emails to PDF, whether it’s for personal backup, business documentation, or legal records. Let’s dive into the best practices, methods, and tools that will make this process as smooth as possible.

Table of Contents

Postbox is a desktop program that enables you to personalize your work environment. It provides a lot of useful functions, such as quick searches for emails, contacts, photos, files, and links. It also has tabs, themes, and to-dos to help you organize your emails more efficiently. This email client works on both Windows and Mac OS and can save messages with the .mbox file extension.

PDF, on the other hand, is a file extension used to preserve documents with detailed descriptions. It offers a fantastic feature that secures vital data by using a strong password. There are no word limitations and the ability to save photos and graphics in the material. The portable document may be viewed in Adobe Acrobat Reader and saved as a PDF file.

Why Convert Postbox Emails to PDF? – Top Reasons

PDF files are universally accepted, secure, and great for archiving information. Here are some top reasons to consider the Postbox to PDF format conversion:

  • Portability: PDFs can be easily opened on any device.
  • Security: Add password protection to sensitive documents.
  • Backup: PDFs are less likely to be affected by email client updates.
  • Legal Requirements: PDF format is often preferred in legal scenarios for its static, uneditable nature.

Manual Method: Save Postbox Emails as PDF

If you don’t have too many emails to convert, a manual method might be your best option.

  • Launch Postbox and navigate to the email you want to save.
  • Go to the “File” menu and choose the “Print” option.
  • In the print dialog, select “Save as PDF”.
  • Name your PDF file, choose a location, and hit “Save”.

This method works well if you only have a few emails but can get tedious if you have a large volume. For bulk conversion, check out the expert solution shared below.

Expert Tip: Organize your PDFs in folders by date or client to keep your records orderly and easy to navigate.

How to Export Emails from Postbox to PDF with an Expert Solution?

The MBOX to PDF Converter is one of the most useful tools. With this tool, you can export .mbox files into a variety of formats. Users can simply extract attachments from MBOX files with this tool. It also allows you to convert selected emails from an MBOX file and export them to a different file format. It supports a variety of file naming options when exporting Postbox files to PDF. This fantastic tool also has a number of additional options.

Download Now Purchase Now

Steps to Convert Postbox Email Messages to PDF Format

  • 1. Start the software by launching it. Then select the Open option.

    launch the tool and click on open button

  • 2. Then, under Desktop Email Clients, select Postbox Accounts.

    Select Desktop Email Clients > Postbox Account

  • 3. Next, depending on your needs, either Open Postbox configured account or Choose Folder.

    Select Postbox Files or Folders

  • 4. Use the tool’s numerous options to preview the emails.

    Preview Postbox Emails

  • 5. Then go to Export and pick PDF from the drop-down option.

    export Postbox emails to PDF

  • 6. In the following window, select Save and enable the advanced settings as needed.

    Select Save

Postbox Mailbox Files’ Location

We must first identify the Postbox files before converting them to PDF. The following is the default location of Postbox mailboxes:

On a computer running Windows: Users\username\AppData\Roaming\Postbox
Users\username\AppData\Roaming\PostboxApp

On Mac:
~your home folder/Library/Application Support/Postbox
~your home folder/Library/Application Support/PostboxApp

MBOX files with no extensions, such as Inbox, Sent, and so on, may be found. Keep an eye out for these no-extension mailbox files, which include all of your information and are necessary for PDF conversion.

Final Thoughts

Converting Postbox emails to PDF is a great way to keep a secure, shareable archive of your important communications. Whether you opt for a manual method or an automated tool, this guide provides you with everything you need to start. With the right setup, you’ll have a complete, organized email record in a reliable format.

Read Similar Articles