How to Transfer WorkMail Email to Gmail/Google Workspace?

Transferring emails from Amazon WorkMail to Gmail or G Suite can seem like a daunting task, but with the right steps, it’s a seamless process. Whether you’re switching platforms for better collaboration, advanced features, or just personal preference, this guide will walk you through the process step by step. We’ll cover both manual and automated methods, explain the pros and cons of each, and help you choose the best approach for your needs.

Amazon WorkMail is an email and calendaring administration planned and created by Amazon Web Services, which is a distributed computing unit of Amazon Inc. You can get to your WorkMail messages on Web, Desktop utilizing email customers, or their local Android and IOS email application.

Switching from Amazon WorkMail to Gmail or G Suite is a common scenario for businesses looking for better integration with Google’s services. Both platforms offer strong email services, but Google’s ecosystem adds additional benefits, like better collaboration tools through Google Docs, Sheets, and Meet. Below, we dive into why and how you can make this transition effortlessly.

Reasons for Exporting Workmail Email to Gmail

The above all else motivation behind why clients go for Gmail rather than Workmail email is a direct result of its refreshed highlights. Different reasons incorporate:

• Huge Storage Space: Gmail is the best with regards to an extra room. Clients can store uncountable email messages just as enormous documents with no trouble.
• Information Security: As we as a whole know that Google thinks about security as its highest need. If you somehow fail to remember your secret phrase, you can without much of a stretch recuperate it and just you will have the power to get to your record.
• Texting Anywhere: Mail utilizes Chat work for texting. The client can discover the Chat symbol towards the lower part of the Gmail inbox on the left. Additionally, it very well may be handily gotten to from anyplace with no trouble.
• Better Collaboration Tools: Google Workspace offers seamless integration with Google Drive, Docs, Sheets, and other apps that WorkMail doesn’t support.
• Advanced Search Capabilities: Gmail’s search functions are more advanced, allowing users to find emails with ease, using keywords or even filters like attachments and labels.
• Cross-Platform Integration: Gmail can easily sync with third-party apps, making it a better choice for businesses with complex workflows.
• Enhanced User Experience: Google’s interface is more intuitive and user-friendly, especially for those who already use other Google services.

Prerequisites to Fulfill Before Transferring WorkMail Emails to Google Workspace

In this segment, we have mentioned some pre-requisies that you should fulfill in order to ensure a smooth-sailing process.

Step 1: Backup Your WorkMail Emails

Before diving into the transfer, it’s always a good idea to create a backup of your emails. Amazon WorkMail doesn’t have a built-in backup tool, so you’ll need to rely on third-party software or export emails manually.

• Use IMAP Sync: You can use an IMAP tool to sync your WorkMail to a local client like Outlook or Thunderbird and store the emails on your hard drive.
• Manual Export: If you only have a few emails to transfer, you can manually export them one by one by forwarding them to another email or exporting to .eml or .msg formats.

Step 2: Prepare Your Gmail/G Suite Account

• Sign In: Log into your Gmail or G Suite account where you want to transfer the WorkMail emails.
• Enable IMAP in Gmail: For this process to work, IMAP must be enabled on your Gmail account.
  • Go to Settings > See all settings > Forwarding and POP/IMAP.
  • Enable IMAP and click “Save Changes”.
• Create Labels (Optional but recommended): Create labels in Gmail that correspond to folders in WorkMail to keep things organized after the transfer.

Manually Transfer AWS Workmail to Gmail via IMAP

This method is for users who are comfortable with technical setups and prefer manual control. It involves configuring both email accounts on an email client like Outlook or Thunderbird and transferring emails folder by folder.

Step 1.) Set Up WorkMail in Your Email Client:

• Open your preferred email client (Outlook, Thunderbird, etc.).
• Add your WorkMail account using IMAP configuration. Amazon WorkMail’s IMAP settings can be found in your WorkMail dashboard.

Step 2.) Add Your Gmail Account to the Same Client:

• In the same email client, add your Gmail or G Suite account using its IMAP settings.

Step 3.) Drag-and-Drop Transfer:

• Once both accounts are configured in your email client, you can drag and drop emails from your WorkMail folders to the corresponding Gmail folders.

Common Challenges When Transferring WorkMail to Gmail

• Large Attachments Not Syncing Properly: WorkMail has a different attachment handling mechanism compared to Gmail. Make sure to check if all your large attachments have transferred.
• Folder Structure Differences: Amazon WorkMail and Gmail use different folder structures (Gmail uses labels instead of folders). This can result in some confusion when transferring email folders.
• Time-Consuming Manual Transfer: The manual method can take significant time, especially if you have a large number of emails or folders to transfer.

Steps to Export AWS Workmail to Google Workspace Mailbox

• Step 1.) First and foremost, install and launch the expert utility on your Windows OS computer system.
• Step 2.) Next, hit the “Open” tab which is located on the upper left of your screen
• Step 3.) After that, we should press the “Email Accounts” alternative to the accessible ones. Then, at that point click on “Add Account”
• Step 4.) when you click on the ‘Add Account’ alternative, you will run over a page where you’ll need to enter your WorkMail id and password. When you do that, click on the “Advanced Settings” and afterward enter your IMAP server.
• Step 5.) Click “Export”, choose “Gmail” and continue by tapping on the “Save” button.

The process to migrate messages from WorkMail to Gmail is extremely simple on the off chance that you are having the right instrument like Corbett wizard. Carry out all the above-provided steps to finish the process in the most ideal manner.

Why This Software for the Exporting Process?

• Batch Migration: when you go for the manual methodology, the most noticeably terrible thing is that you won’t export the documents by and large. This apparatus permits clients to complete a bunch of migration of messages.
• Particular Migration: Migrating pictures contingent on specific characters is likewise conceivable through this product.
• Simple to utilize: put yourself in the client’s shoes think about a device that is exceptionally difficult to work with. You presumably won’t ever put it all on the line again. Corbett wizard tool is extremely powerful and simple to utilize, which even a beginner can work.
• Doesn’t influence your information: one reason client stress at whatever point it is over moving from Workmail messages to other email services is the information security. With the assistance of the apparatus, you can do it with no obstruction to your information.

So There You Have It

Migrating from Amazon WorkMail to Gmail or G Suite may seem complex, but with the right tools and approach, you can make the transition smooth and seamless. Whether you choose to do it manually or use automated third-party tools, it’s essential to plan your transfer carefully to avoid any data loss. And always remember, backing up your data is crucial before starting any migration process.
By following the steps outlined here, you’ll be able to take advantage of Google’s robust email ecosystem without losing your existing WorkMail data.