How to Export Gmail Emails to CSV Format? Complete Guide

To export Gmail emails to CSV, you can use Google Takeout to download complete Gmail data, which can later be converted into CSV format. You can also configure email clients like Outlook or Thunderbird to sync Gmail and export emails as CSV files. However, for users seeking a faster and more straightforward approach, a dedicated tool can be used to save Gmail emails to Excel.

CSV files are Comma-Separated Values files. They are commonly used in MS Excel. Spreadsheets are used to store and manage large amounts of tabular data easily. You can also download Gmail emails and their contacts as CSV files.

Among all email services, Gmail is Google’s free, web-based email service used worldwide by around 1.8 million people daily. It offers a secure, searchable inbox with 15GB of shared storage, AI writing help, and easy integration with Google tools like Drive, Chat, Meet, and Calendar. Once the storage gets full, managing emails becomes difficult, which is why many look for alternative ways to free up space before it runs out.

Continue reading the article till the end, and you will get the solution for exporting emails from your Gmail account to CSV. However, before that, let’s examine the reasons that inspire users to do so.

Why Should You Export Gmail Emails to CSV Files?

The most common reasons that inspire users to export Gmail Emails to CSV files are listed below:

• CSV files can be stored in your computer’s operating system, and they are easily accessed whenever we need them. Therefore, it works as a backup of your Gmail mailbox that comes in handy in various scenarios.
• It helps you free up the Google storage, which is only 15GB provided by Google. Hence, improves the proper functioning of Gmail and helps it from lagging.
• Excel can open CSV files as spreadsheets since they are a common and easy-to-access file format. You can view it offline when you are unable to access your Gmail account due to a poor internet connection.

All the reasons mentioned above show you the need to export Gmail emails to CSV File. You can also enable to export emails from Gmail to CSV through the methods mentioned below.

Export Gmail to Excel CSV using Mozilla Thunderbird

Thunderbird can export emails via an add-on, while Outlook has built-in functions for exporting and importing emails to CSV files. ImportExportTools NG can be added as an additional feature in the email client.

You can right-click on any folder, and it will appear as the first option. You can expand it and select Export all messages in the folder, and then select Spreadsheet (CSV) as the destination.

Once you choose CSV as the output format, you can save it anywhere you wish.

Manually Save the Gmail Emails to CSV Format

Another option is to download individual messages in EML format and save them in the CSV file you created earlier.

• To save a message, go to Gmail and select it. To see more options, click the three dots. Then select Download.
  
• You can save the message in any folder, and the default format will be EML.
• Drag and drop the EML message into a CSV file.
• The Excel window will display that the EML does not match the extension and format. Select Yes to open it anyway.
• To edit the email, click Enable Editing in Excel to open the Email in Excel.

Limitations Associated With the Manual Method

• In manual methods, you will face tons of difficulties in completing the export of Gmail emails to CSV files with attachments.
• The manual process takes time to complete, and you can not resume or pause it in the middle of the export process until it finishes.
• When exporting Gmail emails to CSV, there is a high risk of data loss.
• There is a high possibility of data misplacement and disorder in the folder hierarchy.

Steps to Export Gmail Emails to CSV File Format in Bulk

1. Open the tool and select the Open option in the welcome tool window

   

2. Then click the Email Account option from the drop-down list and hit the Add Account option.

   

3. After that, enter Email Account Credentials, i.e., Email ID and Password. You can also select Advanced Settings for manual configuration.

   

4. Next, the tool uploads all your Gmail mailbox data into the panel. And you can preview emails one by one in the given view options.

   

5. Then select the Export option that is given in the top ribbon bar and select CSV from the drop-down list.

   

6. Start the export process as soon as you press the Save button. You can also enable the options before the export as per your requirements.

   

So There You Have It

In this blog post, we explained the top different solutions to export Gmail emails to Excel. You can choose either of the provided methods according to your requirements. However, the manual methods shared have certain limitations that may make it a risky and unappealing choice for users. Therefore, technical experts strongly suggest you go for the automated solution for reliable and secure results.

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