How to Convert Zimbra Mail to PDF Format? Complete Guide [2024]
Are you struggling to convert Zimbra mail to PDF but don’t know where to start? Whether you’re archiving emails for personal use, sharing critical communications, or meeting compliance requirements, this guide will walk you through every step of the process.
In today’s tech-driven world, storing emails in a universally accessible format like PDF is essential. Let’s dive into the methods, tools, and best practices to achieve this effortlessly.
The PDF is one of the most used and compatible file formats to store various email data. The PDF format allows users to share and access mailbox data on every platform. In addition, users can quickly secure their PDF files with passwords to restrict access.
There can be an end number of reasons behind this conversion process. Our sole aim is to insist you with a reliable and trusted solution. The upcoming section will look at some user queries and their reasons behind the conversion process. So, let’s start with the topic.
Why Convert Zimbra Mail to PDF?
Converting Zimbra emails to PDF has multiple benefits:
- Universality: PDFs can be accessed on any device.
- Portability: Easily share emails without compatibility issues.
- Security: Add password protection to sensitive data.
- Compliance: Meet legal or organizational record-keeping standards.
Manually Convert Zimbra Mail to PDF
If you’re looking for a cost-free solution, Zimbra offers an indirect way to convert emails into PDFs. However, this method may not be suitable for bulk conversions. Here’s how:
- Open the Zimbra desktop application.
- Go to Preferences > Import/Export.
- Select the mailbox items you want to export. Choose the TGZ format and click Export.
- Save the TGZ file to your system. Use a file extraction tool like WinRAR or 7-Zip.
- Extract the TGZ file to access its contents, including individual email files.
- Convert the extracted emails into an intermediate format like EML or MBOX using tools such as Thunderbird.
- Open the email you want to convert. Click File > Print > Save as PDF.
What Errors Do Users Face When They Export Zimbra to PDF Format?
Multiple queries are popping up on forum sites every day. We have some of them to give you a better understanding of why users want to convert Zimbra Mail to PDF.
I have been using the Zimbra mail client for the last two years, and a extensive database stored in my Zimbra account. I want to export some of the emails to PDF format for some official work. To accomplish this conversion I used Zimbra to PDF Converter Online, but it doesn’t work and leaves a watermark. I want a working solution on an urgent basis. Please help!
Ciara Mill
For the last few business days, I’ve been looking for a way to convert Zimbra mail to PDF format as it is challenging to manage my essential data in Zimbra. For security reasons, I want to store them in PDF format. If you know a reliable solution, please let me know. I appreciate any help you can provide.
Kitty James
What’s the Expert Way to Export Zimbra to PDF Format?
To resolve all types of hurdles and errors to convert Zimbra mail to PDF format with attachments. You can go with the most used Corbett Zimbra Converter Tool. This software can easily regulate the email messages of Zimbra to PDF format in an effortless way. In addition, users can easily export a bundle of files at a time.
The software has already exported thousands of Zimbra TGZ to file PDF format and is a Windows-based utility. So, it gives you the advantage of accessing Zimbra files on all editions of Windows without difficulty. Let’s Checkout how Zimbra to PDF converter works.
Steps to Convert Zimbra TGZ to PDF Format
- Step 1) Download and Install the Zimbra to PDF Converter.
- Step 2) Run the software and click on Open Tab >> Add Email Account.
- Step 3) Now, users need to enter login credentials, and the software will generate a preview of stored files.
- Step 4) The next step is to click on the Export Button and select PDF Format.
- Step 5) The last step is to apply the data filters and click on the Save button.
Anyone can easily export their TGZ file to PDF format by doing these five steps. Now let’s check out some additional benefits offered by this solution.
TGZ to PDF Converter | Prime Features
- Export multiple Zimbra files to PDF and other file formats simultaneously.
- Separate options to convert Zimbra Attachments and Phone Number.
- Provide twenty plus data platform to save Zimbra data files.
- TGZ to PDF Converter allows to direct import TGZ file to Outlook.
- Convert Zimbra to PDF With Emails, Contacts, Calendars, Tasks, etc.
- Support Direct and Manual way (Add Files/Folders) to upload TGZ files.
- Offers Date Based filter to export selective TGZ emails to Desired file format.
- Option to Preview full mailbox data before conversion process.
So There You Have It
Converting Zimbra mail to PDF is a straightforward process when you choose the right method. While the manual method works for a few emails, automated tools like Corbett Zimbra Converter save time and effort, especially for bulk conversions. Start organizing and securing your email data today by converting Zimbra emails into universally accessible PDF files!
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