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How to Download all Emails from Outlook 365? Quick Solutions!

Justin Cener ~ Modified: September 28th, 2023 ~ How to ~ 5 Minutes Reading

Summary: The most common question that every Office 365 user may have is how to download all emails from Outlook 365. Well, the procedure to perform this process is quite simple and straightforward. Although, over the web, users will find multiple complex answers for the same, in today’s post we will provide users with step-by-step guidance to export emails from Outlook 365 Online. So, let’s begin the post.

Office 365 is a popular email service used by many businesses and individuals. It offers a wide range of features and is very user-friendly. However, one thing it lacks is the ability to save Outlook 365 emails to desktop.

There are a number of reasons why you might want to do this, such as backing up your emails or moving to a different email service. Whatever the reason, there are a few different ways to accomplish this task.

In this article, we will show you three different techniques that you can use to download all emails from Outlook 365 Webmail / Server.

Note: Each method has its own set of advantages and disadvantages. You can choose the one that best suits your needs.

Table of Contents Hide

Download Outlook 365 Emails to Desktop Using Admin Center

  • Log in to Office 365 Admin Center.
  • Navigate to Exchange Admin Center >> Compliance Management.
  • Click on + Icon to create a new compliance search with custom criteria.
  • Now, go back to the Compliance Search page, and click on Export to a PST file.
  • Select the export settings to download emails from Outlook 365.

The Admin Center of Office 365 is a centralized management portal that allows administrators to manage and configure various aspects of their Office 365 subscription. In admin centre, the user can create custom compliance to save all emails from Outlook 365.

To know more about the solution, users can visit the blog mentioned below: Guide to Export Office 365 Mailbox to PST using eDiscovery.

Expert Way to Export Emails from Outlook 365 Online

Well, the manual procedure to download all emails from Outlook 365 is time-consuming and complex as you have to go through various steps. Thus, if you want a reliable and secure result, then you can continue with Corbett Office 365 Email Backup Tool.

It’s a comprehensive solution for all Microsoft users, that let users export emails from Office 365 online without any restrictions. Additionally, the software provides multiple advanced options, that make the entire procedure more reliable.

Users can download the software for free on all editions of Windows OS. Once you successfully install the software on your machine, then follow the steps mentioned below to complete the process with complete data security.

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Steps to Download All Emails from Outlook 365

  • Install & Run the software on Windows.
  • Click on Open >> Email Accounts >> Add Email Account.
    add outlook 365 account
  • Provide Office 365 credentials & preview the mailbox data in 4+ Modes.
    Preview emails
  • Click on the “Export” button and select the appropriate option for good.
    select export type to download all emails from Outlook 365
  • Apply data filters and click Save to export emails from Outlook 365 online.
    click save to export emails from Outlook 365 online

Method 1) Export Emails from Outlook 365 with Desktop Clientnt

  • Open Outlook and click on the “File” tab in the top left corner.
  • Click on the “Add Account” button in the Account Information section.
    add account
  • Enter your email address, and password and click on the “Sing in” button.
    provide account details
  • Next, MS Outlook will search for your account and configure it automatically.
  • If automatic configuration fails, you may need to enter your account details manually.
    manual configuration
  • Click on “Manual setup or additional server types.”
  • Select “Office 365” as the account type.
  • Enter your email address, username, and password in the appropriate fields.
    click next to export emails from Outlook 365 online
  • Click on “Next” and follow the prompts to complete the configuration.

That’s it! Your Office 365 account should now be configured in Outlook for Windows. Now, you have access to all of the information of O365 in your MS Outlook account. Now, users can use the Import/Export wizard to download all emails from Outlook 365.

Method 2) Free Steps to Download Emails from Outlook 365

  • Open Outlook.
  • Click on File >> Open & Export >> Import/Export wizard.
    outlook 365 download all emails
  • Export to a File >> PST File >> Select the required folders.
  • Click Next to Export downloaded Emails from Outlook 365.

Which is Better: Manual or Automated?

In the above blog, we have discussed multiple solutions on how to download all emails from Outlook 365. All the solution has their advantage & disadvantage, thus to make a quick comparison, users can refer to the table listed below:

On Basis Of Automated Solution Manual Solution
Data Security Ensure complete data integrity & security No guarantee, your data might be corrupted
Reliability More reliable comes out with easy-to-use GUI Not reliable involves complex procedures
Backup & Restore Option Yes No
Customer Support  24*7 active support via live chat & email Email Support 8 AM to 5 PM central time

Also Read: Guide to Migrate Office 365 Account to Another Account

So There You Have It

This blog has simplified the user query on how to download all emails from Outlook 365 account. Here we have listed three different solutions to export emails from Outlook 365 online. Well, all the solutions have their own pros & cons, our recommendation for users is to go with an automated solution that delivers accurate & precise results, throughout the process.

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