Export Gmail Emails to Text File – Complete Step by Step Guide
Are you looking for an easy way to export Gmail messages to Text files? If the answer is yes, then this blog will give you a hassle-free solution.
Gmail users want to save their Gmail emails as text files or export Gmail emails to Text file to create backup copies of their crucial data. However, Gmail does not allow users to export emails to any other format. One thing you can do is copy every email and then paste it. Of course, this is a very illogical thing because there are more than a million email messages in our Gmail account.
This blog is a comprehensive guide that can help you export emails from Gmail to a Text file format efficiently. To save emails from Gmail in Text format, we will discuss manual and professional methods to save Gmail emails in plain Text format. So let us explain what the importance of exporting Gmail to TXT file is and how we can do it efficiently:
Main Reasons to Export Gmail Emails to Text Files?
No matter what platform you use for accessing the file, plain text files can be accessed not any of them. This is one of the major reasons why users want to convert Gmail to Text format
- When it comes to the file size, these are the files that are very small and use less space
- Just by entering the subject and the name, you can get access to any of your emails. This is another reason that matters a lot
- Being easy to work with, users prefer this sort of file because it can be saved in the same folder as well.
- Users get the ability to print multiple emails with just one click with the help of text files.
How to Export Emails from Gmail to Text Format?
To export Gmail emails in bulk, use the Corbett Email Converter Tool. The software is secure and has a user-friendly interface for everyone. If you face any problem, you can directly contact the customer support team. You also don’t require any additional setup or application because it is a standalone tool that works independently.
The software offers a free trial edition that allows you to export a limited emails from Gmail to Text format. It helps users to test the software features (like multiple file naming options, bulk and selective conversion, date filter, and search option) before purchase.
Easy Steps to Save Gmail Emails to Text File in Bulk
- Download and install the Backup and Restore Software on your Windows.
- When you look at the top left of your screen, you will find an option named ‘Open’. Hit that.
- Select ‘Email Accounts’ from the available options. In the next step, you need to click on ‘Add Account’ to go ahead with the process of migration.
- Enter all the required details of your Gmail email ID and password. Click the ‘Advanced Settings’.
- Fill the IMAP server as well. Finally hit on ‘Add’.
- The software loads files and folders from your account. You can enable the compact view button to view the important folder for the backup process.
- Select Export, then you will be asked to choose a file format, where you need to choose the Text file.
Once you are done with every step, the time has come to use it to implement all these suggestions.
Manual Method to save email from Gmail in TEXT Format
- Firstly, log in to your Gmail account.
- Then, open the email message you want to export.
- Now, click on the Print option from the email menu.
- After that, save the email on your system in PDF format.
- Right-click on the saved PDF file and choose Open With > Microsoft Word.
- In Word, go to File and choose Save As.
- Select .txt (Plain Text) from the All Files drop-down menu.
- Lastly, click the Save button to export the Gmail message as a plain text file.
Drawbacks of the Manual Method
- This method takes a lot of time because emails have to be saved one by one.
- Important formatting, such as images, links, and layout, may not appear correctly in plain TXT.
- There is no bulk option to export multiple emails together because you have to save each email separately.
Features of this Professional Software Solution
When it comes to choosing the right tool to save emails from Gmail in Text files, it is very important to understand its benefits as well. Now, in this section, you will get to know the advantages of using this tool for completing the migration process.
- Being one of the most popular migration tools, it gives users the ability to use it without any hassles.
- Batch convert Gmail emails to Text file, as well as selective migration, is possible with the help of this tool.
- One major problem that most of the users have with exporting emails is that they worry about Data loss. This Gmail Backup Software makes sure that you do not come across any such issue.
- Another issue most users generally face is that they do not want any alterations or modifications to the original format. Using this expert tool, there is no need to worry about this; too will also ensure that you do not encounter any of these issues.
Short Summary
So, after going through this blog, it must have become quite clear to you how you can export Gmail emails to text files. You can convert Gmail emails to Text files using both manual and professional methods.
For a manual approach, open the email in your email account, choose the Print option, and save the message as a PDF file. After that, open the PDF in Microsoft Word and use the Save As option to store it in .txt (plain text) format. But this method works only for a few emails.
To batch export Gmail emails to Text file, you can use a reliable professional Email Backup software. It allows you to save multiple Gmail emails in text format without file size limitations and also keeps data in its original format. Other than that, we also explained some major benefits of doing the same, and you also got to know about a fantastic tool.