How to Save a Gmail Email as a PDF File? – Best Ways
This technical write-up is drafted to explain the best ways to save a Gmail email as a PDF file. In this blog post, we share the top three solutions to accomplish the task. Here, we share two different manual solutions as well as an expert-recommended automated solution. Moreover, we also share why users want to save their Gmail emails as a PDF document. So, without wasting any further time, let’s move on and see which method is the best fit for your requirements.
Despite the changing times and evolution of technology, why do we still use static PDFs a decade after the Internet began? It will be discussed in depth in this post as to whether the well-known PDF format is still relevant in our constantly evolving society or why users want to save Gmail emails as PDFs. What has happened to PDFs over the last few years? Have other digitized viewing solutions been developed to replace them?
The purpose of this post is to provide you with information regarding what a PDF is, the advantages of using PDF files, and how to save a Gmail email as a PDF file format with attachments.
Why do Users Want to Save Gmail Email as PDF Format?
- Ensure your security: You can be sure that PDF files are secure if you want to save a Gmail email as a PDF or you need them to remain private. Even legal professionals use them, and they are recognized in court as one of the most trusted document formats. An electronic footprint on the file allows all modifications to be tracked, so it is impossible to alter a PDF without the courts knowing! Additionally, PDF files can be restricted by setting a username and password, so that only those with this information can access them. Paperturn and PDFs share a common trait – password protection!
- Maintaining consistency: Furthermore, PDFs are compatible with all devices, allowing the same design and content to be displayed on each. Generally, users can access these types of files from anywhere and at any time that’s why they want to save Gmail as PDF file format.
- Streamlined: Last but not least, PDF is a compressed format that is generally smaller than other formats. If your hard drive is running low on space, this is a great feature for you!
After knowing all the benefits of PDF File formats. Now, let’s understand the best approaches to save a Gmail email as a PDF File format.
How to Save a Gmail Email as a PDF File?
- Use the Gmail Print to PDF option
- Save Gmail to PDF Using Thunderbird Email Client
- Use the Expert Recommended Solution
As you see, there are multiple ways you can save Gmail email/s to PDF format. Further in the blog, we will explain all the above-mentioned methods to you. So, continue with the blog and find out which method is the best for you.
Use the Gmail Print Option to Save Email as PDF
Gmail provides you the option to print the Gmail messages in a PDF File format. Below are the steps for using the Gmail inbuilt Print option.
- Sign in to the Gmail account by entering your account’s login credentials.
- Then open the email message that you want to save as a PDF. Tap on the More option and select the Print option from the list of options.
- After that, a preview window of your selected email will be open. Where select the Print options to print the file in a PDF File format.
- At last, browse the destination location where you want to save your Gmail email as a PDF file format.
- Finally, in the end, you can open and preview your saved Gmail email as a PDF document.
Save Gmail Emails as PDF Using Thunderbird
The other way to save a Gmail emails as a PDF file format is using the Thunderbird application. To use this method you have to install the Thunderbird application.
After installing the Thunderbird application in your system, then install the ImportExportTools NG add-on to save the Gmail emails in PDF file format.
After installing and adding Add-on, you can easily convert Gmail to PDF File format through Thunderbird.
Save Multiple Gmail Emails as PDFs With Attachments – Expert Solution
To export Gmail emails in PDF file format, free download the CorbettSoftware Gmail Backup Tool. This solution is an effective and trustworthy solution to save Gmail emails in a PDF file format. With this toolkit, you can easily save complete Gmail mailbox data items like Inbox emails, Draft Emails, Sent messages, Trash emails, starred messages, and so on.
However, there is no need to be a high-tech person, the easy-to-understand and simple GUI enables all users to effortlessly use this tool to easily save bulk emails from their Gmail accounts in PDF file formats.
Steps to Save a Gmail Email as a PDF File Using Expert Tool
Install the expert solution on your Windows OS device and after that, select the Open button and click the Email account option. Then, Add the Account option.
- Now, enter your Gmail account credentials to log into your account.
- Then the tool starts uploading all the Gmail mailbox data into the tool’s preview panel. You can preview all your Gmail mailbox data into the software’s provided preview panels.
- Click the Export option and then choose the PDF file format from the drop-down options.
- Finally, click the Save button to begin the procedure of saving multiple Gmail email as a PDF.
Fascinating Features of The Expert Recommended Software
- The expert tool is available for backing up Gmail to computer hard drives, external hard drives, USB thumb drives, and so on.
- Backups can be made into PDF files, PST files, EMLX files, EML files, TXT files, MBOX files, and HTML files.
- You can use this software to safely and securely back up your Gmail account emails multiple times.
- This product is highly compatible with every version of Windows OS.
- A self-intuitive graphical user interface is provided by this tool to Save a Gmail Email as a PDF.
- It takes a while for the Gmail Email Backup procedure to complete.
So There You Have It
Hence, we’ve shown a few easy manual ways for saving Gmail emails as PDFs in the post above. The hand process does not allow users to export emails quickly and automatically, which is why they are looking for a quick and automated solution to Save a Gmail Email as a PDF . As a result, we recommend that you make use of the professional tool. It is an instant tool that allows you to print multiple Gmail emails to PDF.