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Best Way to Save a Gmail Email as a PDF Document

Shaks George ~ Modified: January 3rd, 2023 ~ Import ~ 7 Minutes Reading

This technical guide will help you to complete the process of how to Save a Gmail Email as PDF file format by using the best approaches. Here, in this blog post, we will disclose all the available methods to Save Gmail as PDF or export Gmail emails to PDF easily.

Despite the changing times and evolution of technology, why do we still use static PDFs a decade after the Internet began? It will be discussed in depth in this post as to whether the well-known PDF format is still relevant in our constantly evolving society or why users want to save Gmail emails as PDFs. What has happened to PDFs over the last few years? Have other digitized viewing solutions been developed to replace them?

The purpose of this post is to provide you with information regarding what a PDF is, the advantages of using PDF files, and how to save a Gmail email as a PDF file format with attachments.

Why do Users Want to Save Gmail Email as PDF Format?

Technically, PDF means “Portable Document Format“. Are you wondering what a PDF is used for? Created by Adobe, this format was designed to display ‘Read-Only’ documents that can be viewed on mobile, tablet, and PC devices. Now that most web browsers support PDF viewers, you do not need to install a separate PDF viewer on your computer to view PDFs.

A fun fact: In 2015, more than 2.5 trillion PDF documents were created! Let’s hope they weren’t all printed! That’s a lot of documents.

Advantaged of Portable Document Format File 

  • Ensure your security: You can be sure that PDF files are secure if you want to save a Gmail email as a PDF  or you need them to remain private. Even legal professionals use them, and they are recognized in court as one of the most trusted document formats. An electronic footprint on the file allows all modifications to be tracked, so it is impossible to alter a PDF without the courts knowing! Additionally, PDF files can be restricted by setting a username and password, so that only those with this information can access them. Paperturn and PDFs share a common trait – password protection!
  • Maintaining consistency: Furthermore, PDFs are compatible with all devices, allowing the same design and content to be displayed on each. Generally, users can access these types of files from anywhere and at any time that’s why they want to save Gmail as PDF file format.
  • Streamlined: Last but not least, PDF is a compressed format that is generally smaller than other formats. If your hard drive is running low on space, this is a great feature for you!

After knowing all the benefits of PDF File formats. Now, let’s understand the best approaches to save a Gmail email as a PDF File format.

Also Read How to Migrate Gmail Emails to Office 365 Account

Top Solutions to Save Gmail Emails as PDF Documents

There are multiple options to save an email from Gmail as PDF documents. Especially, when a user wants to save Gmail as PDF or only selective email as a PDF file it will be very easy to perform in any currently working OS.

Approach 1: Gmail Print Option to Save Email as PDF

There are multiple manual methods available to download Gmail emails as PDFs.  Some of the users have the query that Gmail download email as PDF. Then the answer is Yes. Gmail does provide you the option to print the Gmail messages in a PDF File format. Below are the steps for using the Gmail inbuilt Print option to save a Gmail email as a PDF .

Go After these instructions to use the Print feature to save emails as PDF documents:

1. Sign in to the Gmail account by entering your account’s login credentials.
2. Then open the email message that you want to save as a PDF. Tap on the More option and select the Print option from the list of options.
3. After that, a preview window of your selected email will be open. Where select the Print options to print the file in a PDF File format.
4. At last, browse the destination location where you want to save your Gmail email as a PDF file format.

Finally, in the end, you can open and preview your saved Gmail email as a PDF document.

Also Read: How to Download Gmail Messages to Computer

Approach 2: Save Gmail Emails as PDF Using Thunderbird

The other way to save a Gmail emails as a PDF file format is using the Thunderbird application. To use this method you have to install the Thunderbird application.

After installing the Thunderbird application in your system, then install the ImportExportTools NG add-on to save the Gmail emails in PDF file format.

After installing and adding Add-on, you can easily convert Gmail to PDF File format through Thunderbird.

Recommend Reading: Gmail to G Suite Migration 

Approach 3: Save Multiple Gmail Emails as PDFs With Attachments

To export Gmail emails in PDF file format, free download the CorbettSoftware Gmail Backup Tool. This solution is an effective and trustworthy solution to save Gmail emails in a PDF file format. With this toolkit, you can easily save complete Gmail mailbox data items like Inbox emails, Draft Emails, Sent messages, Trash emails, starred messages, and so on.

However, there is no need to be a high-tech person, the easy-to-understand and simple GUI enables all users to effortlessly use this tool to easily save bulk emails from their Gmail accounts in PDF file formats.

Steps to Save a Gmail Email as a PDF – Complete Guide

1. Start saving Gmail emails as PDFs by downloading the software solution in your Windows operating system and then start the process by following the mentioned steps.

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2. After that select the Open button and click the Email account option. Then, Add the Account option.

save Gmail email as PDF
3. Now, enter your Gmail account credentials to log into your account.

enter your Gmail account credentials
4. Then the tool starts uploading all the Gmail mailbox data into the tool’s preview panel. You can preview all your Gmail mailbox data into the software’s provided preview panels. It will help you to save a Gmail email as a PDF with complete email body.

preview Gmail messages
5. Click the Export option and then choose the PDF file format from the drop-down options.

save Gmail email as PDF
6. Finally, click the Save button to begin the procedure of saving multiple Gmail email as a PDF.

save Gmail emails as PDF

Main Features of Gmail Backup Software

  • A Gmail backup tool is available for backing up Gmail to computer hard drives, external hard drives, USB thumb drives, and so on.
  • Gmail backups can be made into PDF files, PST files, EMLX files, EML files, TXT files, MBOX files, and HTML files.
  • You can use this software to safely and securely back up your Gmail account emails multiple times.
  • This product is highly compatible with every version of Windows OS.
  • A self-intuitive graphical user interface is provided by this tool to Save a Gmail Email as a PDF.
  • It takes a while for the Gmail Email Backup procedure to complete.

Want to Know How to Save Gmail Emails to TEXT File Format then read this article!

Author’s Suggestion

Hence, we’ve shown a few easy manual ways for saving Gmail emails as PDFs in the post above. The hand process does not allow users to export Gmail emails to PDF format quickly and automatically, which is why they are looking for a quick and automated solution to Save a Gmail Email as a PDF . As a result, we recommend that you make use of the professional tool. It is an instant tool that allows you to print multiple Gmail emails to PDF.